Privacy Policy

Last updated: [March 2026]

1. Introduction

This Privacy Policy explains how  Cellar-Manager.com (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our software-as-a-service platform (“Service”). We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using the Service, you agree to the practices described in this Policy.

 

2. Who We Are

Data Controller:
Cellar-Manager.com
admin@cellar-manager.com

We determine how and why your personal data is processed.

 

3. Personal Data We Collect

We may collect and process the following types of personal data:

Information you provide

• Name
• Email address
• Username
• Password (encrypted)
• Billing information (if applicable)
• Any content you upload or submit through the Service

Information collected automatically

• IP address
• Browser type and device information
• Usage data and activity logs
• Cookies and similar technologies

Payment information

Payments are processed by third‑party providers. We do not store full card details.

4. How We Use Your Personal Data

We use your data to:

• Provide and maintain the Service
• Manage your account and authentication
• Process payments and subscriptions
• Communicate with you (service updates, support, notices)
• Improve and secure the Service
• Comply with legal obligations

We do not sell your personal data.

 

5. Legal Bases for Processing

We process your data under the following legal bases:

• Contract: To provide the Service you signed up for
• Legitimate interests: To improve security, performance, and user experience
• Legal obligation: To comply with tax, accounting, and regulatory requirements
• Consent: For optional features such as marketing emails

You may withdraw consent at any time.

 

6. Sharing Your Data

We may share your data with:

• Cloud hosting providers
• Payment processors
• Analytics and monitoring tools
• Professional advisers (legal, accounting)
• Authorities where required by law

All third parties are required to protect your data and use it only for the purposes we specify.

 

7. International Transfers

If we transfer your data outside the UK, we ensure appropriate safeguards are in place, such as:

• UK adequacy regulations
• Standard Contractual Clauses (SCCs)
• Equivalent protective measures

 

8. Data Retention

We retain personal data only for as long as necessary to:

• Provide the Service
• Meet legal and accounting requirements
• Resolve disputes

When data is no longer needed, it is securely deleted or anonymised.

 

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Delete your data (“right to be forgotten”)
• Restrict or object to processing
• Port your data to another provider
• Withdraw consent
• Lodge a complaint with the ICO (Information Commissioner’s Office)

To exercise your rights, contact us at: admin@cellar-manager.com

 

10. Security

We use technical and organisational measures to protect your data, including:

• Encryption
• Access controls
• Secure hosting
• Regular monitoring and audits

However, no system is completely secure, and we cannot guarantee absolute protection.

 

11. Cookies

We use cookies to:

• Enable core functionality
• Improve performance
• Analyse usage

You can manage cookie preferences through your browser settings.

 

12. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via email or through the Service. Continued use of the Service indicates acceptance of the updated Policy.

 

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact us at:

admin@cellar-manager.com